I keep getting a notification on O365 about dataverse for Teams!
Notification: “your Dataverse for Teams environment, sitename, we will disable in 3 days due to inactivity.”
What does it mean: This message informs you that the Dataverse for Teams environment you are using has not been active for a certain period. If there’s no activity or usage within the next three days, it will be disabled, meaning you’ll lose access to the environment unless you start using it again. Essentially, it’s a heads-up to take action if you want to keep the environment active.
Concerns:
- Will this also deactivate my teams? No, this will not deactivate your Microsoft Teams account or the Teams application itself. The message is specifically about the Dataverse for Teams environment, which is a database service integrated within Teams for managing data and building apps. If it becomes disabled due to inactivity, it will only affect the ability to use the Dataverse environment within Teams. Your Microsoft Teams app and all other Teams functionalities will continue to work normally.
- Can I restore that Dataverse again? Yes, if your Dataverse for Teams environment gets disabled due to inactivity, you can restore it. However, there is typically a limited time window after deactivation (usually 30 days) during which you can recover the environment and the data. After this grace period, the environment and data may be permanently deleted.
To restore the environment, you would need to contact your admin or Microsoft support, depending on your organization’s setup, to request reactivation.
It’s best to take action before the environment is disabled to avoid any complications.
Benefits of this process:
The automatic cleanup process for inactive Dataverse for Teams environments offers several key benefits:
- Resource Optimization: By removing unused environments, this process frees up valuable resources such as storage and processing power, which can be allocated to active environments. This ensures that only necessary data is being retained, reducing clutter and operational overhead.
- Cost Savings: Dataverse storage and usage often come with associated costs. Deleting unused environments helps prevent unnecessary expenses by ensuring you’re only paying for what’s actively in use (M365 Admin https://m365admin.handsontek.net/announcement-of-automatic-deletion-of-inactive-microsoft-dataverse-for-teams-environments/) (MS Learn https://learn.microsoft.com/en-us/power-platform/admin/automatic-environment-cleanup).
- Improved System Performance: A streamlined database with fewer inactive environments improves system performance, making it faster and more efficient for users accessing active data and apps (MS Learn https://learn.microsoft.com/en-us/power-platform/admin/inactive-teams-environment).
- Data Integrity and Security: The process helps maintain an environment with relevant and up-to-date data. Regularly cleaning out unused environments minimizes security risks associated with outdated and potentially unsecured environments (MS Learn https://learn.microsoft.com/en-us/power-platform/admin/automatic-environment-cleanup).
These benefits contribute to a more efficient and cost-effective usage of Microsoft’s Power Platform infrastructure.
References:
The message about your Dataverse for Teams environment being disabled due to inactivity refers to Microsoft’s automatic cleanup process. If your environment has been inactive for 90 days, it will first be disabled, and then permanently deleted after 30 more days if no action is taken. This process does not affect your Microsoft Teams app or any of its features, just the Dataverse environment that stores data for apps, bots, or workflows within Teams.
You can restore your environment by logging into the Power Platform admin center and re-enabling it within that 30-day window after it’s been disabled. If it’s already been deleted, you’ll have seven days to recover it.
- https://learn.microsoft.com/en-us/power-platform/admin/inactive-teams-environment
- https://learn.microsoft.com/en-us/power-platform/admin/automatic-environment-cleanup