Issue/scenario:

User can’t download recording of recent Teams meeting.

Reason for this issue:

because the meeting was set up as a regular Teams meeting and not a channels meeting.

For a Microsoft Teams meeting recording to be saved in OneDrive, the meeting needs to follow these conditions:

  1. Regular Teams Meetings (not in a channel):
    • If the meeting was not tied to a specific Teams channel, it was likely created as a regular meeting through the Teams Calendar or by starting an ad-hoc meeting via the Meet Now feature in the chat or calendar.
    • Meeting recordings from these types of meetings are stored in the OneDrive of the person who initiated the recording.

How This Happens:

  1. Meeting Scheduled via Calendar:
    • When a meeting is scheduled through the Calendar in Microsoft Teams (or Outlook), and it’s not associated with a specific channel, any recording made during that meeting is automatically saved in the OneDrive of the person who started the recording.
  2. Meeting Created in a Group Chat (Meet Now):
    • If the meeting was initiated using the Meet Now option in a group chat or as a spontaneous meeting from the Calendar (without being linked to a channel), the recording will also be saved in the OneDrive of the person who clicked “Record” during the meeting.

Why It’s Saved in OneDrive:

  • This is part of Microsoft’s transition from using Stream (Classic) for recording storage to OneDrive and SharePoint.
  • For private and group meetings, OneDrive is the default storage location, making it easier for users to manage sharing, permissions, and downloading of meeting recordings.

File Location in OneDrive:

  • The recording is stored in the person’s OneDrive in a folder called Recordings:
    • OneDrive > Recordings > [Meeting Name].mp4

How to Ensure a Meeting is Saved to OneDrive:

  • Schedule or start the meeting in a way that is not associated with a Teams channel.
  • The organizer or anyone with permission can start the recording, and the video will automatically be saved in the OneDrive of the person who initiated the recording.

How to prevent your video to be saved in OneDrive

To prevent a Microsoft Teams meeting recording from being saved in OneDrive and instead have it saved in SharePoint, the meeting should be tied to a Teams channel. Here’s how the organizer can ensure future meetings are saved in SharePoint rather than OneDrive:

1. Schedule the Meeting in a Teams Channel:

When scheduling a meeting, the organizer should create the meeting within a specific channel. This way, the meeting recording will be saved in the channel’s SharePoint site instead of in their OneDrive.

Steps on how to Schedule the Meeting in a Teams Channel:

  1. Open Microsoft Teams.
  2. Go to the Teams tab on the left-hand side.
  3. Select the channel where you want the meeting to take place.
  4. In the channel, click the Meet button at the top-right or click the Calendar tab and choose Schedule a Meeting.
  5. In the New Meeting window, fill out the details, and in the Add channel field, select the appropriate Teams channel.
  6. Complete the meeting details and click Send.

2. Result:

  • When the meeting is recorded, it will be stored in the channel’s SharePoint site under the Recordings folder instead of in the meeting organizer’s OneDrive.
  • The file path in SharePoint will be: Teams Site > Documents > Recordings.

Key Points:

  • Private/group meetings (not linked to a channel) are saved in OneDrive of the person who starts the recording.
  • Channel meetings are saved in the SharePoint site for that channel, making the recordings accessible to all channel members automatically.

Additional Considerations:

  • If a meeting is hosted in OneDrive, you can always move or share the recording via SharePoint after the fact, but to automatically store future recordings in SharePoint, make sure the meetings are created in a channel.

This will ensure that future meeting recordings are stored in SharePoint rather than OneDrive. Let me know if you need further details!

How can I fix the current issue with video permission?

To fix the current issue of the video being saved in OneDrive and to allow others to access or download it (since the recording was made in a private or group meeting), the meeting organizer can follow these steps:

1. Share the Recording from OneDrive:

The meeting organizer can modify the sharing settings for the video in OneDrive to allow others to view and download it.

Here’s how:

  1. Go to OneDrive:
    1. The organizer should go to onedrive.com and sign in with their Microsoft account.
  2. Navigate to the Recordings Folder:
    1. In OneDrive, find the folder called Recordings (located at OneDrive > Recordings).
    1. The meeting recording will be inside this folder.
  3. Manage Sharing Permissions:
    1. Right-click on the recording file and select Share.
    1. In the sharing window, click on the dropdown for Who would you like this link to work for? and choose one of the following options:
      1. Anyone with the link: This will allow anyone who has the link to access and download the video.
      1. People in your organization: Only people in the same organization can view and download the video.
      1. Specific people: If you want only certain individuals to have access, you can add their email addresses here.
  4. Allow Downloads:
    1. Ensure that the Block download option is unchecked. This will allow recipients to download the file, not just view it.
  5. Share the Link:
    1. Click Apply and then Copy Link.
    1. Share the link with the participants who need access to the video.

2. Move the File to SharePoint (Optional):

If the organizer wants to store the video in SharePoint instead, they can manually move the file to a SharePoint site, especially if the meeting was for a Teams channel or department.

Here’s how:

  1. Go to the SharePoint Site:
    1. Open the relevant SharePoint site by navigating to the Teams channel and clicking on Files > Open in SharePoint.
  2. Upload the Video:
    1. The organizer can then upload the video manually from their OneDrive to the Recordings folder (or another folder in SharePoint) by dragging and dropping it into the Documents library in SharePoint.
  3. Share from SharePoint:
    1. Once uploaded, the recording will be available in SharePoint. The organizer can then manage sharing and permissions just like with any other file in SharePoint.

3. Update Future Meeting Settings:

To avoid this issue in the future, the organizer should create meetings in a Teams channel if they want recordings to be automatically saved in SharePoint rather than in their OneDrive.

MS Teams Meeting recording is not downloadable.
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